Recommended Scoring Routine

A data entry routine should be followed for each batch of Score Sheets which has to be entered. If you get into the habit of using the same routine every time, it becomes automatic, smooth and efficient.

A recommended routine is presented here for people who are looking for a place to start.

The steps to be followed are:

1. Separate the Score Sheets into piles by Stage. In a large Match, the more hands you have helping here, the better. The Score Sheets do not have to be sorted into competitor number order at this point. The WinMSS allows scores to be entered in random order.

2. Add up the scores in each of the columns and write in the totals. During this process, check for completeness. For each Stage on the score sheet:

•	Each target should have the required number of hits and misses.

•	The total hits and misses should equal the minimum rounds.

•	The time should be present. For Virginia Count Stages, use a calculator to add up string times. Sideline any anomalies (DQs, missing scores/times/signatures), do not try to resolve them at this time.

3. Check the finished piles. A different person should go through the Score Sheets that someone else completed in step 2. The checker should go through the same process as step 2, verifying that the totals are correct. Write any corrections on the score sheet.

4. Key the scores into the computer.

5. Print verification reports for all Stages that have been entered. You can specify a reporting time period, if desired.

6. Check the verification reports against the Score Sheets to make sure they have been entered correctly. A different person should go through the Score Sheets that someone else entered. Now, the Score Sheets should be sorted into competitor number order, since the verification reports are printed in that order. Use a sheet of paper or a straight edge of some kind to cursor through each line on the verification report. For each score sheet:

•	Match the competitor number on the score sheet with the competitor number on the verification report.

•	Make sure the competitor name on the score sheet is the same as on the verification report.

•	Match the totals and the time on the score sheet with the corresponding columns of the verification report.

•	Check off the line on the verification report. If there is a discrepancy, turn the score sheet sideways and mark an X on the verification report.

7. Reenter any scores for which errors were found.

8. Print verification reports for corrected scores and check them.

9. Enter any competitor changes. Defer DQs until you hear from the Match director or Range Master.

10. Back-up the WinMSS database.

11. Print results, if required.

12. File the entered Score Sheets with the others that have been entered, in competitor number order by Stage.

Local circumstances may require you to make changes to this routine, and you may find your own improvements and variations. Incorporate these changes as required, but don't sacrifice accuracy for speed. A stats officer is responsible for ensuring that all competitor scores are entered accurately and completely.